Flowchart Rattan Art ID
• Section 1.1
Ten-step Export Domain of PT Rattan Art Indonesia
Step 1
Letter Of Inquiry
- Consignee selects several products of interest from the Shipper catalogue and ensure the quota capacity in loadability container
- Consignee informs the Shipper of the total product specifically requirements along with the estimated time for the product to arrive at the destination port
- Shipper ensures time agreement to complete the products required by the consignee
- Consignee confirms the incoterm to be used to the Shipper
- Shipper/Consignee/Third Party calculates cargo calculation according inquiry goods to 20ft/40ft'HC container load
- Shipper ensures that additional label accessories are requested from the consignee
Step 2
Sales Contract
- Shipper sends Proforma Invoice to Consignee
- Consignee ensures that the HS CODE on the Proforma Invoice is in accordance with the import permit and Tax & Duties
- Shipper show existing sample products and ensure that the order matches the sample and the products in the catalog
- Shipper receives Proforma Invoice and additional documents which has been signed by Consignee
- Consignee send pre-payment to shipper for confirm the sales contract is accepted
Step 3
Production Goods
- Shipper corresponds to the Entire team to ensure work is carried out according to the deathline
- Shipper coordinates with the Entire team to prepare and controls the raw materials used
- Shipper coordinates with the Entire team to prepare goods according to the design and dimensions from the Consignee
- Shipper coordinates with the Entire team to prepare for colour and product accessories that are in accordance with the sales contract
Step 4
Verification of Goods Quality
- Prepare inspection good products with proof of phytosanitary certificate and/or fumigation treatment certificate
- Ship reservations are ready
- Freight shipping costs are collected from the Exporter and/or from the Commercial Agent
- Confirmation from the consignee which liner is agreed
- Consignee/Third Party prepare import permits in the destination country for export
- Items that have been selected by the Indonesian Quarantine Office and/or Fumigator
Step 5
Final & Finishing process
- Shipper ensure the design, color and dimension match the order
- Loading products after select the good product has been confirm by Shipper
- The item has been confirmed by the Shipper to be free from fungus
- Shipper checks that the accessories are ready, the white label is installed and the item has been packed safely
- Shipper packs the product after the Entire team confirmed goods its ready to shipment
- Shipper re-ensure that the loadability ordered by the consignee is in accordance with the container load ordered
Step 6
Draft B/L
- Shipper has received a decision from the Consignee whether to use direct shipping services from the Exporter/Commercial agent
- Shipper sends Commercial Invoice and Packing list to e-mail Consignee and/or Thirds Party
- Shipper received Draft B/L directly from the forwarding company
- Shipper and/or Third Party ensure that there are no errors in letters/numbers/words and ensure that they have been recorded by a third party in the B/L
- The container is prepared by the Forwarder for the lift on process and sent to the Shipper's warehouse
- Shipper report to Consignee about Ship departure time, vessel number, container number and seal number are already available
- Consignee pays the balance payment based on Commercial Invoice and Packing list
- Consignee and/or Thirds Party ensures that the import permit is still valid
Step 7
Loading of Goods
- Shipper sends documentation at the time of loading and product layout scheme to the Consignee and/or Thirds Party for import clearance needs
- Balance payments accepted & Shipper and/or Third Party sent second Commercial Invoice Freight Cost Shipment
- The Containers are sent to the original port (Warehouse Shipper to Semarang Port/ Jakarta Port)
- Fee charges demurrage will be borne by the consignee due to the consignee's negligence in late payment
Step 8
Original B/L Realised
- The container has entered the customs area Original port
- The container has been lift off from the truck and has entered the dock
- Shipper handling OTHC and Export Clearance
- Shipper accepted Freight Cost Shipping and/or Insurance by Consignee and pay shipping costs directly to the Freight Forwarder
Step 9
Final Contract
- Shipper send the original B/L, Phytosanitary Certificate, Fumigation Certificate, Commercial Invoice & Packing List (physical paper) to the Consignee and/or Thirds Party with DHL/FEDEX/Other Express Logistics
- Consignee and/or Thirds Party prepare custom clearance in the port of destination country of export
- The goods are on their way to the port of destination.
Step 10
Additional Contact
- The goods has arrived at the port of destination
- Third Party/Consignee handling DTHC and Import Clearance
- Shipper and/or Third party sends the third Commercial invoice (import duties and/or taxes, road transport) to Consignee
- Consignee unloading at Final Destination
- Consignee acceptance of Goods
• Section 1.2
Term of payment
Phase 1
Contract Signing
Agreed Incoterms: FOB, CFR, CIF, DAP, DDP
Phase 2
Down Payment
Recommended amount: 35% - 50% on total Proforma Invoice
Phase 3
Payment Terms Based on Incoterms
FOB, CFR, CIF payment : Balance Payment before shipment. DAP Payment on Arrival : The Seller issues a second Commercial Invoice to the Buyer to pay other costs when the goods arrive at the destination country up to road transport. DDP Payment on Arrival : The Seller issues a second Commercial Invoice to the Buyer to pay Land Transportation Cost, Import duty, Taxes and Customs clearance when the goods arrive at the destination country
Phase 4
Payment Receipt
Shipper receives remaining payment post-agreement
Phase 5
Goods receipt
Consignee receives goods at the end of the incoterm process
• Section 1.3
Incoterm Used